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Please
read the following terms and conditions and click I Agree at the
bottom to continue with exhibitor space registration.
Application for space should be made directly to the Rocky Mountain EAA
Regional Fly-In (RMRFI) RMRFI reserves the right to make rearrangements
of floor plans, layouts etc. The most current layout and vendor assignments
will be available on the RMRFI web site, www.rmrfi.org.
The following terms and conditions will govern the use of space covered
hereunder and the Exhibitor expressly agrees to be bound by and comply
with such.
Exhibitors shall not assign or sublicense this Agreement or sublet any
space provided herein. In no event shall exhibitor, grant to any person
or company, permission to share its exhibit area or to occupy adjacent
areas.
Colorado State Sales Tax- Payment of Colorado State Sales Tax on Exhibitors
transactions is the exclusive responsibility of the Exhibitor. Exhibitors
shall obtain forms from:
Colorado Dept. of Revenue, Tax Information www.taxcolorado.com
(303) 238-7378
Electricity is available to in Raptor and Hornet rows only through RMRFI
at a small additional fee. Use of your own personal
generator where power is not supplied will be allowed as long as the generator
is a Honda whisper quiet unit. RMRFI reserves the right to limit use of
said unit if not a Honda whisper quiet.
Each vendor is allocated a fixed number of day passes included in the
price of the exhibit. The passes are intended for the use by employees
who may be needed to help staff the exhibit. Additional passes are available
for a fee of $10.00 per pass.
Neither party shall lose any rights hereunder or be liable to the other
party for damages or losses on account of failure of performance by the
defaulting party if the failure is occasioned by government or military
action, war, terrorism, fire, earthquake, explosion, flood, strike, lockout,
embargo, act of God, or any other similar or dissimilar cause beyond the
reasonable control of the defaulting party (each, a “Force Majeure
Event”), provided that the party claiming the Force Majeure Event
has exerted all reasonable efforts to avoid or remedy such Force Majeure
Event.
The Exhibitor shall forever indemnify, save harmless, and defend the RMRFI,
its officers, directors, judgments, liabilities, losses, damages, and
expenses resulting from or incident to, any and all loss, damage, death,
or injury to persons or property arising out of, or in connection with,
the exhibit or occupancy of the space allotted under this agreement.
Exhibitor shall be solely responsible for any loss or damage, disappearance
or other casualty to any of its (or its employees’, agents’,
or volunteers’) personal property, including vehicles, equipment
and supplies (collectively “exhibitors Personal Property”),
caused by any reason (accident, negligence of any person or entity (including
RMRFI or EAA), theft, natural disaster, or otherwise), and shall indemnify
and hold RMRFI and EAA harmless from the same. Exhibitor shall be solely
responsible to protect the Exhibitor Personal Property.
Exhibitor shall use its best efforts to obtain and maintain adequate insurance
coverage prior to the event to insure their property or goods while in
transit and at the event site. Exhibitor shall use its best efforts to
obtain and maintain public liability insurance coverage to protect against
injuries to person or property as a consequence of the acts or omissions
of Exhibitor and its employees, agents and volunteers.
Nothing contained herein shall be deemed or construed by the parties hereto
or by any third party as creating the relationship of principle and agent,
partnership or of joint venture between RMRFI and Exhibitor. It is further
understood and agreed that the relationship of Exhibitor to RMRFI as a
consequence of this agreement is that of an independent contractor and
Exhibitor shall maintain in effect throughout the term of this agreement
a policy of Workman’s Compensation Insurance covering all of its
employees who are at the event.
Except as otherwise specified herein, Exhibitor agrees that, as an independent
contractor, it will secure, furnish and maintain all necessary equipment
with proper licenses, authorities and permits. Exhibitor covenants and
agrees that it will fully perform this Agreement and comply with all applicable
local, state, and federal rules, regulations and statutes.
This agreement contains the entire understanding and the full and complete
agreement of the parties and supersedes and replaces any prior understandings
and agreements among the parties with respect to the subject matter hereof.
By clicking I Agree below you acknowledge that you have read and agree to the official terms and conditions of the RMRFI Exhibitor Agreement and may proceed to registration.
If you have questions regarding the terms and conditions please contact the RMRFI Vendor Coordinator.
